Let’s try and understand the SharePoint Architecture & Object Model in a simple and easy way:

First of all, if we want to talk about SharePoint Architecture then I believe everyone knows the fact that it is a three-tier architecture:

1) Web Front-End/Presentation/User Interface -> Web Browser, Office Applications
2) Application Tier -> IIS 6.0, DotNet Framework 2.0, WSS 3.0, MOSS 2007
3) Database Tier/Back-End Tier -> SQL Server 2005: Admin Content, Configuration, Content, Shared Services, Search

Next, let’s try and understand about SharePoint Object Model……

The Object hierarchy in SharePoint follows this path:

SPWebServer -> SPVirtualServer -> SPSite -> SPWeb -> SPList -> SPListItem

1.Open the respective Site in SharePoint Designer (In the Folder List open Catalogs–>Master page and click on default.master page) and put the page in Design Mode and delete the “View All Site Content”Link Tab .

2.Modify the Default.master page and click the “View All Site Content” tab and in the Tag  properties Set Visible=”false”

Now if you want to link back,put the below code on Default.master page on line no.271

Code for Getting  “View all Site Contents”link.Put this code on Default.master page on line no.271

<Sharepoint:SPSecurityTrimmedControl runat=”server” PermissionsString=”ViewFormPages”>
    <div class=”ms-quicklaunchheader”><SharePoint:SPLinkButton id=”idNavLinkViewAll” runat=”server” NavigateUrl=”~site/_layouts/viewlsts.aspx” Text=”<%$Resources:wss,quiklnch_allcontent%>” AccessKey=”<%$Resources:wss,quiklnch_allcontent_AK%>”/></div>
    </SharePoint:SPSecurityTrimmedControl>

After this,set Visible to “True”.

<script type=”text/javascript”>
function hideCancel()
{
    var e = document.getElementsByTagName(“input”);

    for(var i = 0; i < e.length; i++)
        if (e[i].type == ‘button’ && e[i].value == ‘Cancel’)
            e[i].style.visibility = “hidden”;
}
 hideCancel();

</script>

I.                   Using SQL

II.                Using STSADM BACKUP/RESTORE

III.             Using STSADM EXPORT and IMPORT

IV.             Using Content Migration API (SPIMPORT or SPEXPORT Classes)

V.                Using Share point Central Admin

I.                    

Using SQL:

Using SQL, Backup the SQL Content Databases which are required and Restore them to a new databases in the SQL and attach these databases to the new application.

Steps:

1.  Install Windows SharePoint Services 3.0 on the target farm computer. Do not create a web application.

2.  In SQL Server Enterprise Manager, restore to the target farm computer, all Windows SharePoint Services 3.0 databases except the configuration database and the central administrator content database. Use the Restore Databases menu option.

3.  In the Windows SharePoint Services 3.0 central administrator console, create a web application for the portal site. If you have more web applications in the source farm, create the corresponding web applications in the target farm.

4.  In the Windows SharePoint Services 3.0 central administrator console, detach the content database from the newly created web application by doing the following:

5.  From the Application Management page click the Content Databases link under the SharePoint Web Application Management section.

6.  Change the web application from the drop down list.

7.  Select the content database.

8.  Select Offline for Database Status and check the remove content database

 9.  Click OK.

10.  Attach the restored site Content database for the newly created web application.

11. On the Application Management page click Content Databases under SharePoint Web Application Management.

12.  Change the web application from the drop down list

13.  Click Add a content database.

14.  Enter the SQL Server name and the name of the restored database.

15.  Click OK.

16.  Start the search crawl from the Search Setting page.

17.  Click OK on the pop up dialog to resume the crawl.

You have now created a brand new web farm that is a copy of the production web farm.

Using STSADM BACKUP/RESTORE:

Using STSADM BACKUP and RESTORE backup the complete WEB application and RESTORE it in the new Farm.

When you back up by using the Stsadm command-line tool, you can back up individual aspects of your SharePoint Products and Technologies deployment. For example, you can back up an individual site collection or you can back up the entire farm.

Backup

Stsadm –o export –url <URL> -filename <FileName>.cmp

To back up a site collection, you must use the following stsadm command.
stsadm –o backup –url <URL of the site collection> -filename <Name of the backup file>

To back up an individual database, Web application, or the entire farm, you can use the following Stsadm command.

stsadm –o backup –directory <UNC path or local drive> -backupmethod <Full or Differential>

Restore

To import sites to your SharePoint Products and Technologies deployment, you use the following Stsadm command.

Stsadm –o import –url <URL> -filename <FileName>.cmp

To restore a site collection, you must use the following Stsadm command.

stsadm –o restore –url <URL of the site collection> -filename <Name of the backup file>

To restore an entire farm you can use the following Stsadm command.

stsadm –o restore –directory <UNC path or local drive> -restoremethod <overwrite or new>

So what are the types of backups we can perform. There are two types:
Full backup
Differential backup

Before you create a differential backup however, you need to at least perform a full backup for the first time.

Using STSADM EXPORT and IMPORT:

Using STSADM EXPORT and IMPORT we can Export the complete web application and Import it in the Other Farm.

The command-line tool STSADM.exe supports only basic import and export operations and is only useful when importing or exporting entire SharePoint Web
sites or when reparenting a Web site. Content migrated using this tool will not retain object GUIDs. Note that you cannot use this utility to import or export individual items or lists.

Steps:

1.Login to the server that had the files that you need to copy

2.Create a directory on your hard drive named “spbackup” on a drive that has enough storage space for the backup files.

3.Go to the startmenu, clicking RUN, then type in CMD.

Type in the following “cd C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\BIN”

This next command will start the backup of your sites, so be prepaired it may take a few minites depending on the size of our site.

Type the following in the command prompt:

stsadm.exe -o export -url http://(Your Site) -includeusersecurity -nofilecompression -filename d:\spbackup

Please Note:

I put in the command -nofilecompression becuase when i used file compression the backup failed, using this switch completed the backup with no errors.

Use HTTP or HTTPS depending on your setup

Replace the drive letter for where ever you created spbackup

4.Now hopefully the backup finished successfully. Your next step will be moving the spbackup folder onto the new server.

5.After you have moved the spbackup folder onto the new server login to the new server and repeat steps 3-6. Then when you are ready type in the following command to import the sites onto the new Sharepoint site.

The command-line tool STSADM.exe supports only basic import and export operations and is only useful when importing or exporting entire SharePoint Web
sites or when reparenting a Web site. Content migrated using this tool will not retain object GUIDs. Note that you cannot use this utility to import or export individual items or lists.

Steps:

1.Login to the server that had the files that you need to copy

2.Create a directory on your hard drive named “spbackup” on a drive that has enough storage space for the backup files.

3.Go to the startmenu, clicking RUN, then type in CMD.

Type in the following “cd C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\BIN”

This next command will start the backup of your sites, so be prepaired it may take a few minites depending on the size of our site.

Type the following in the command prompt:

stsadm.exe -o export -url http://(Your Site) -includeusersecurity -nofilecompression -filename d:\spbackup

Please Note:

I put in the command -nofilecompression becuase when i used file compression the backup failed, using this switch completed the backup with no errors.

Use HTTP or HTTPS depending on your setup

Replace the drive letter for where ever you created spbackup

4.Now hopefully the backup finished successfully. Your next step will be moving the spbackup folder onto the new server.

5.After you have moved the spbackup folder onto the new server login to the new server and repeat steps 3-6. Then when you are ready type in the following command to import the sites onto the new Sharepoint site.

The command-line tool STSADM.exe supports only basic import and export operations and is only useful when importing or exporting entire SharePoint Web
sites or when reparenting a Web site. Content migrated using this tool will not retain object GUIDs. Note that you cannot use this utility to import or export individual items or lists.

Steps:

1.Login to the server that had the files that you need to copy

2.Create a directory on your hard drive named “spbackup” on a drive that has enough storage space for the backup files.

3.Go to the startmenu, clicking RUN, then type in CMD.

Type in the following “cd C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\BIN”

This next command will start the backup of your sites, so be prepaired it may take a few minites depending on the size of our site.

Type the following in the command prompt:

stsadm.exe -o export -url http://(Your Site) -includeusersecurity -nofilecompression -filename d:\spbackup

Please Note:

I put in the command -nofilecompression becuase when i used file compression the backup failed, using this switch completed the backup with no errors.

Use HTTP or HTTPS depending on your setup

Replace the drive letter for where ever you created spbackup

4.Now hopefully the backup finished successfully. Your next step will be moving the spbackup folder onto the new server.

5.After you have moved the spbackup folder onto the new server login to the new server and repeat steps 3-6. Then when you are ready type in the following command to import the sites onto the new Sharepoint site.

stsadm.exe -o import -url https://(Your Site) -includeusersecurity -nofilecompression -filename d:\spbackup

Copy the cab file to :

 c:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\12\BIN

Open command prompt (Write in single line continously)

Program Files\Common Files\Microsoft Shared\Web Server Extensions\12\BIN

STSADM.EXE -o addwppack -filename (Webpart.cab) -force -globalinstall

After this Open your site webpart gallery click New,You will see that webpart,select the checkbox and populate the gallery.

If the webpart shows error message about the trusted location in Assemblies,open the cab file in the same location above(c:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\12\BIN ) and Put the ‘dll’ file of that webpart in Assembly folder (c:/windows /assembly).   

Security in Shared Point 2007

Contents

* How to make a New Document Library.

* How to Attach and Add New Documents in Document Librarary.

* How to Add New Columns to your Document Library

* Content Types

* Creating Content types

* Configuring template to use for Content type

* Associate Content type with Document Library

* Creating and using site columns (How to map data with Documents)

* Associating Columns with Content types

* Copying Library and list between different sites

* Security in MOSS 2007

How to make a New Document Library

Document libraries are collections of files that you can share with team members on a Web based on Microsoft Windows Share Point Services. For example, you can create a library of common documents for a project, and team members can use their Web browsers to find the files, read them, and make comments. Users with Microsoft Office 2003 can check out and edit the files as if they resided on a local or network drive.

By default, your team Web site comes with a built-in document library named Shared Documents, which is listed on the Quick Launch bar as well as on the Documents and Lists page.

When you have successfully created a new site, By Default If you created your Site by using Team Site Template, than Shared Document Library is already there.

Suppose you want to create a new Document Library to store your Documents, the following Procedure applies:

Ø      Select Create from the Site Actions menu in the top Right Corner of the home page of your team site.

Ø      Select Document Library from the Libraries Section.

Ø      Enter the name and description (optional) for your Library and select whether you would like the library displayed on the Quick Launch.

Ø      Select a Document Template to determine the default all new files created in Document Library.

Ø      Click Create.

How to Attach and Add New Documents in Document Library

Ø      Open your New Created Document Library.

Ø      Click Upload and browse the Documents and click OK.(You can upload Multiple Documents also)

Ø      To Add New Documents, Click New and than New Document.(You can also add New Folder in which you can store multiple documents)

How to Add New Columns to your Document Library

Ø      Open your New Created Document Library.

Ø      Under the Setting Tab, Click Create Column.

Ø      Enter the Column name, description (optional) for the New Column, Select Type of information in this column.

Ø      Click OK

Content Types

Content types are a way to manage the metadata and behavior of a document, list items or a folder in a centralized way.

Content types (content type: A reusable group of settings for a category of content. Use content types to manage the metadata, templates, and behaviors of items and documents consistently. Content types are defined at the site level and used on lists and libraries.) enable organizations to organize, manage, and handle content in a consistent way across a site collection. By defining content types for specific kinds of documents or information products, an organization can ensure that each of these groups of content is managed in a consistent way.

In the course of a single project, a business might produce several different kinds of content, for example, proposals, legal contracts, statements of work, and product design specifications. Although these documents might be stored together because they are related to a single project, they can be created, used, shared, and retained in different ways. A business might want to collect and maintain different kinds of metadata about each kind of content.

Microsoft Office SharePoint Server 2007 enables organizations to define these different sets of documents as content types. A content type is a group of reusable settings that describe the shared behaviors for a specific type of content. Content types can be defined for any item type in Office SharePoint Server 2007, including documents, list items, and folders. Each content type can specify:

à The columns (metadata) that you want to assign to items of this type

à The document template on which to base new items of this type (document content types only).

à The custom New, Edit, and Display forms to use with this content type.

à The workflows that are available for items of this content type.

à The custom solutions or features that are associated with items of this content type.

à he information management policies that are associated with items of this content type.

à The Document Information Panel, which is available in compatible Microsoft Office programs for items of this content type.

à The document conversions that are available for items of this content type (document content types only).

Content types provide organizations with a way to manage and organize content consistently across different lists and libraries in a site collection (site collection: A set of Web sites on a virtual server that have the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more subsites.), and they also make it possible for a single list or library to contain multiple item types or document types.

Creating Content types

Ø      Click Site Actions menu in the top Right Corner of the home page of your team site to return to the Site Setting Page.

Ø      Under Galleries, Click Site Content types.

Ø      A list shows all the content types with in your Site, to add new, Click Create on the top Left hand side.

Ø      Enter name, description, Select Parent content type from, Define Group or New group.(You can create custom content type also in a new group).

Ø      Click OK.

Configuring template to use for Content type

Ø      On the site content type under Settings, click Advanced settings.

Ø      If you have sample document to use as a content type template, just browse to it and click OK. (If you don’t have ,open Word and create a document )

Associate Content type with Document Library

Ø      After created a content type now associate it with a document library.

Ø      From the top menu of your document library setting, click settingàDocument Library settings.

Ø      Under General Settings, click Advance settings.

Ø      Select Yes under Allow management of content types.

Ø      Leave the default options for remaining items and click OK.

Ø      Under content types, click Add from existing site content types.

Ø      Select the group and content type that you have already created and click Add.

Ø      Click OK.

Ø      Now click your Document library and click the arrow next to New, you will see the content type that you have been added recently.

Creating and Using site columns (How to map data with Documents)

You can create the site columns and use these columns to map metadata with documents.

You can use these columns for defining the documents in a library or list. you can also associate these site columns to the content types for defining the metadata.

You can create columns at server level and also at site level.

Server level columns means columns at the site collection level and site columns related to the particular site only.

For creating server level columns, open top level site (home page of your site) àSite SettingsàSite columns from the galleries menuàclick createàEnter name, description, choose column type and select custom columnsàclick OK

For creating site columns at a site level all the steps are same except the first step:

Click on the site that you want to use the new site columns àSite SettingsàSite columns from the galleries menuàclick createàEnter name, description, choose column type and select custom columnsàclick OK

Associating Columns with Content types

A column can be used in multiple content types.

To associate a column with a content type, follow these steps:

Ø      On the site that you want to use the new site columns, select Site Setting from the Site action menu in the top right corner.

Ø      Select Site content types from the Galleries menu.

Ø       Click the content type which you want to modify (associate column).

Ø      You can either select Add from existing columns if you have already add columns to the column gallery or you can add from new site column (here you will create a new column)

Ø      Click OK

Copying Library and list between different sites

You can copy the document library or list between different sub sites in the main site.

Suppose you have create a document library which have important data. Now you want this library also in the sub site of the main site, you can do this as follows:

Ø      Click on the document library that you want to copy to the other site.

Ø      Click the Document Library settings under settings.

Ø      Click save document library as template under Permissions and Management section.

Ø      Enter file name that you want to use (template have .stp file extension)

Ø      Enter template name and description.

Ø      If you want that the content (data) in that library will also save, check Include Content check box. If you only want the body (schema of the document library) or we can say that only the structure to save, leave that check box uncheck.

Ø      Click OK and a successful screen will appears with a hyper link.

Ø      Now if you want to see that where is that template save ,go to your home page àSite actionsàsite settingsàList templates under Galleries Section, you will find your saved template.

Ø     Now you can select that particular list or library in any site that you want to create by going to Site Actions àCreate àYou will see that your saved template will appear under the particular list and library sections.

Security in MOSS 2007

àSite Permissions to a particular user (People and Groups)

àManage Permissions to different libraries and lists and also to a particular document in a document library.

àInformation Rights Management (IRM)

àInformation Management Policy to particular lists and libraries.

àManaging blocked file type.

Site Permissions to a particular user (People and Groups)

Share Point 2007 provides Site Permission Feature to particular users which the Admin of the site wants. The Admin of the site have the rights to give access of the site to the particular users which he wants.

He can make Groups like Site Owner, Site Members, Site Visitors and put the users respectively.

Note: Only Admin of the site can add members to the groups.

How to add users to groups:

Ø      On the home page of your site, click People and Groups under quick navigation bar.

Ø      Under New Tab, you can add users to the particular group in which the Admin wants.Admin also deletes the user from the groups.

Ø      Admin can also add new group and give permissions to that group which he wants.

Manage Permissions to different libraries and lists and also to a particular document in a document library

Admin of the site manage the permissions to different libraries and lists and even the documents and other data contained in these lists and libraries.

By this feature, if the Admin wants that any particular library will be seen by limited users, than he will give access to that library to particular users only, other users cannot see that library.

You can also give the access to particular documents in any document library or any item, data in lists also.

Following is the method to do this:

For any document library go to SettingsàDocument Library settingsàclick Permissions for this document library under permissions and management SectionàAdd or delete users according to your needs.

In the same way the Admin can apply permissions to sites, lists or any data on which he wants.

To give access to any document click on that library which contain that document àon that document on the right hand side click manage permissions àin the action menu click edit permissions and do the access to that document to any user you want.

Information Management Policy to particular lists and libraries

Information management policies enable you to control who can access your organizational information, what they can do with it, and how long to retain it. A policy can help enforce compliance with legal and governmental regulations or internal business processes. As an administrator, you can set up a policy to control how to track documents, who has access to documents, and how long to retain documents.

Each policy establishes a set of rules for a type of content. Each rule in a policy is a policy feature.

Policies can be implemented in several ways:

àCreating a policy template and then associating the template with a site collection, a content type, document library, or list

àAssociating individual policy features with a content type, library, or list.

Create an information management policy for a Document Library

On the document Library home page go to SettingsàDocument Library settingsàclick Information management policy settingsàyou can define a policy for that library or use a site collection policy which you have already created and select from the dropdown box.

Information Management Policies:

Labels: Generates labels that can be inserted in Microsoft Office documents to ensure that document properties or other important information are included when documents are printed. Labels can also be used to search for documents. 

Auditing: Audits user actions on documents and list items to the Audit Log.

Expiration Automatic scheduling of content for processing, and expiry of content that has reached its due date.

 Barcodes: Generates unique identifiers that can be inserted in Microsoft Office documents. Barcodes can also be used to search for documents. 

Information Rights Management (IRM)

Information Rights Management (IRM) enables you to limit the actions that users can take on files that have been downloaded from Share Point lists or libraries. IRM encrypts the downloaded files and limits the set of users and programs that are allowed to decrypt these files. IRM can also limit the rights of the users who are allowed to read files so that they cannot take actions such as print copies of the files or copy text from them.

You can use IRM on lists or libraries to limit the dissemination of sensitive content. For example, if you are creating a document library to share information about upcoming products with selected marketing representatives, you can use IRM to prevent these individuals from sharing this content with other employees in the company.

On an Office Share Point Server 2007 site, you apply IRM to an entire list or library, rather than to individual files. This makes it easier to ensure a consistent level of protection for an entire set of documents or files. IRM can thus help your organization to enforce corporate policies that govern the control and dissemination of confidential or proprietary information.

How IRM can help protect content

IRM helps to protect restricted content in the following ways:

à Helps to prevent an authorized viewer from copying, modifying, printing, faxing, or copying and pasting the content for unauthorized use.

à Helps to prevent an authorized viewer from copying the content by using the Print Screen feature in Microsoft Windows

à Helps to prevent an unauthorized viewer from viewing the content if it is sent in e-mail after it is downloaded from the server

à Restricts access to content to a specified period of time, after which users must confirm their credentials and download the content again

à Helps to enforce corporate policies that govern the use and dissemination of content within your organization

How IRM cannot help protect content

IRM cannot protect restricted content from the following:

­à Erasure, theft, capture, or transmission by malicious programs such as Trojan horses, keystroke loggers, and certain types of spyware.

à Loss or corruption because of the actions of computer viruses

à Manual copying or retyping of content from the display on a screen

à Digital or film photography of content that is displayed on a screen

à Copying through the use of third-party screen-capture programs

à Copying of content metadata (column values) through use of third-party screen-capture programs or copy-and-paste action.

Apply IRM to a list or library:

Before IRM can be enabled for lists and libraries, the Microsoft Windows Rights Management Services (RMS) Client with Service Pack 2 must be installed on every front-end Web server for your SharePoint site. In addition, Information Rights Management needs to be enabled in Central Administration for your site. Additionally, a server administrator must install protectors on all front-end Web servers for every file type that the people in your organization want to protect by using IRM.

To apply IRM to a list or library, you must have at least the Design permission level for that list or library

à If the list or library is not already open, click its name on the Quick Launch.

à If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library

à On the Settings menu , click List Settings, or click the settings for the type of library that you are opening.

à Under Permissions and Management, click Information Rights Management.

 Note: If the Information Rights Management link does not appear, IRM might not be enabled for your site. Contact your server administrator to see if it is possible to enable IRM for your site. The Information Rights Management link does not appear for picture libraries.

à On the Information Rights Management Settings page, select the Restrict permission to documents in this library on download check box to apply restricted permission to documents that are downloaded from this list or library.

àUnder Permission policy title, type a descriptive name for the policy that you can use later to differentiate this policy from other policies.

For example, you can type Company Confidential if you are applying restricted permission to a list or library that will contain company documents that are confidential

à Under Permission policy description, type a description that will appear to people who use this list or library that explains how they should handle the documents in this list or library.